Privacy Policy

Privacy Statement

Information collection and use

Kirklees Safeguarding Children Parnership takes your privacy and the security of information you provide us very seriously and views secure personal data protection as its legal and social responsibility. Kirklees Safeguarding Children Partnership privacy policy states how and why we collect data, how we store it, how we use it and your rights concerning the personal information you provide to Kirklees Safeguarding Children Partnership.

Kirklees Safeguarding Children Partnership processing of your personal data is now governed by the General Data Protection Act 2018 (GDPR). Kirklees Safeguarding Children Partnership lawful basis for obtaining your personal information is based on your clear, fully informed consent in pursuant to Article 6 of the GDPR. This establishes grounds for lawful processing which includes processing of consent and processing in the organisation’s legitimate interest.

If you have any questions regarding our privacy statement, please contact us by:

• Emailing us on: KSCP.admin@kirklees.gov.uk
• Calling us on: 01484 225161

What personal information we collect

Depending on how you interact with us, including when you enquire about our activities, register with us, subscribe to our newsletter, send or receive an email, you provide us with your personal information that we collect. This may include your name, postal address, email address, personal telephone or mobile number and your contact preferences.

We will only keep your records on our system for as long as is necessary to work with you and to meet any legal or regulatory requirements. This is so that we can provide the services or information you have requested.

How and why we collect it

When you contact Kirklees Safeguarding Children Partnership regarding our activities, send or receive information, you provide us with personal information to enable us to respond to your requests.

How we use your information

Under the GDPR regulations, we are legally obliged to ensure that we only use this information for the purpose for which it was requested, that consent was given and to ensure that it is kept securely. The information will be retained only for the appropriate amount of time it is needed, and it will be kept in an established data retention system under the supervision of Kirklees Safeguarding Children Partnership designated data protection officer.

We may use your personal information for:

• Dealing with your enquiries, requests or complaints
• Processing your payments made online or otherwise to verify financial transactions
• Providing you with information about our activities.
• Providing you with updates on our work, where you have agreed to receive this.
• Complying with our legal obligations, policies and procedures
• Providing and personalising our services.
• Administering subscribers membership records.
• Processing an internship/volunteer application or job application.

In order to process financial transactions. We may ask you for your bank or credit card details, as well as a valid form of identification, if necessary.

How we secure your information

Kirklees Safeguarding Children Partnership is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

All staff who have access to your personal data understand the importance of keeping your information safe and secure at all times.

No data transmission over the internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information Kirklees Safeguarding Children Partnership cannot ensure or warrant the security of any information you transmit to us electronically, and you do so at your own risk. Once we receive your transmission, we make our best effort to ensure its security on our systems. We cannot be held responsible for the privacy of data collected by websites not owned or managed by Kirklees Safeguarding Children Partnership.

What does providing your personal information mean?

To continue to receive information and updates from Kirklees Safeguarding Children Partnership and for us to correspond with you either electronically by email or by post, you will need to authorise Kirklees Safeguarding Children Partnership to communicate with you by confirming your full consent. In addition, we may send you direct emails that we feel may be of interest to you. Kirklees Safeguarding Children Partnership will not sell or rent supporter information to anyone. From time to time, we agree with other like-minded organisations to write to some of each other’s supporters, for the mutual benefit of both. In order to do so, Kirklees Safeguarding Children Partnership will ask again for your full and informed consent.

We will only contact you when you provide us with your personal data and you give us consent to use the information you provide for the purposes stated.

What are your choices regarding the collection, use and distribution of your information?

If you indicated that you are interested in receiving regular information from Kirklees Safeguarding Children Partnership and have given consent to a particular method of communication email, telephone, post, we will use this method to send you information and communicate with you.

What are your rights concerning the personal information you provide to Kirklees Safeguarding Children Partnership

Right to access

You have the right to obtain a copy of the information that is held about you. You may request a copy of the personal information relating to you that is kept on file by Kirklees Safeguarding Children Partnership by contacting Kirklees Safeguarding Children Partnership at our address given above. Information requested will be provided free of charge, however we may need to charge a ‘reasonable fee’ when a request is manifestly unfounded or excessive, particularly if it is repetitive.

Right to correct or update the information

Should your personal details change, please help us to keep your information up to date by sending an email to KSCP.admin@kirklees.gov.uk. In addition, if you find that any of your personal information is incorrect or incomplete, please notify Kirklees Safeguarding Children Partnership using either of the above methods, and the necessary corrections will be made in a timely manner.

Right to rescind consent

You have the right to withdraw consent at any time. If you wish to withdraw the consent you have previously given then please either,

• Email KSCP.admin@kirklees.gov.uk withdrawing your consent to all communications
• Call 01484 225161 to withdraw your consent to all communications

Right to be forgotten

You may have personal information effectively erased when that information is no longer necessary for its initial purpose and when you have clearly rescinded previously given consent. If you would like to do this, contact us by emailing KSCP.admin@kirklees.gov.uk or calling us on 01484 225161 or writing to us at our address above.

Will we disclose the information we have collected to outside parties with your consent?
Please note that any information you provide to Kirklees Safeguarding Children Partnership will never be supplied to third parties without first obtaining your consent. If you consent to the use of your information by third parties, we require them to protect your personal information to the same degree that we do.

Direct marketing and user surveys
From time to time we may provide you with details of other Kirklees Safeguarding Children Partnership services and products which may be of interest to you, offering you the opportunity to subscribe to them. We may also offer you the opportunity to participate in surveys carried out by Kirklees Safeguarding Children Board or its partners, which help us gather information to support our work.

Can you opt out of further communications?
If you do not wish to receive further communications of a particular type or no longer wish Kirklees Safeguarding Children Partnership to contact you at all, you can tell us by:

• Emailing us on: KSCP.admin@kirklees.gov.uk

• Calling us on: 01484 225161 to withdraw your consent to all communications

We will always respect your privacy and any personal communication between you and Kirklees Safeguarding Children Partnership.

Notification of change of privacy policy
Kirklees Safeguarding Children Board reserves the right to amend this privacy statement. If you have any questions regarding GDPR, please visit: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/

If you have any questions, comments, or concerns regarding our privacy statement, please contact the Kirklees Safeguarding Children Partnership.

Disclaimer

General

Kirklees Safeguarding Children Partnership makes every effort to ensure that information on this website is up-to-date and accurate but accepts no legal liability for errors or omissions and reserves the right to make changes without notice.  Kirklees Safeguarding Children Partnership will not be held responsible for any loss, damage or inconvenience caused as a result of an inaccuracy or error contained in these web pages.

External Links

Kirklees Safeguarding Children Partnership is not responsible for any aspect of any website it does not control, nor does it accept any responsibility for sites linked from this one. Creating a link does not imply that Kirklees Safeguarding Children Partnership endorses the views expressed on that linked website.

Malicious Software/Virus Issues

Kirklees Safeguarding Children Partnership makes every effort to exclude malicious software from this site and cannot accept responsibility for any loss or damage which may occur from any use of downloaded material. You are strongly recommended to regularly check your computer for malicious software with appropriate and up to date anti virus software products.

Copyright

Unless otherwise stated, the design and layout of this website, and all the material published on this website including text, graphics, logos, sounds, images and attached documents, are the copyright of Kirklees Safeguarding Children Partnership or its licensors where applicable.

Personal and non-commercial use

Kirklees Safeguarding Children Partnership authorises you to view and download the material on this website only for your personal, non-commercial use.  You must keep any copyright or other notices contained in the original material on any of the material you download.  Use may be made of material on this website by educational and not-for-profit organisations without permission from Kirklees Safeguarding Children Partnership, so long as:

• No changes are made to any documents
• No documents are broadcast in any way or copied or posted to any network computer

• An acknowledgement is included to Kirklees Safeguarding Children Partnership.

Any other use of the material on this website requires express written permission from Kirklees Safeguarding Children Partnership.  To seek permission please use the feedback link below.

Limitation of liability

Kirklees Safeguarding Children Partnership, its suppliers or other third parties mentioned on this site will not be liable for any damages arising out of the use, inability to use, or results of use of this site, any websites linked to this site, or any material or information contained on this site.

Policy changes

By using our website you agree to accept this privacy policy and are aware that our policy may change with time.  Any changes to this policy will appear on this web page.